Vacancy Reference 29357
Location West London
Salary £38000 - £43000 According to level of work experience
6-12 Month Fixed Term Contract
This role oversees the management function of a diverse portfolio of research, non-research, and education related grants and projects.
Act as first point of contact for internal matters related to resource, contractual, and finance management and with Centre based theme leads to ensure projects are managed effectively and deliverables and expenditure are on target.
liaise externally with project stakeholders (funders, collaborators, and consultants) to track project progress and resolve issues, escalating as appropriate.
Assist IGHI staff in the management of budget and project funding, and advise on finance management principles in accordance with funder terms and conditions
Monitor grants, review income and expenditure on project accounts and ensure budgets are spent appropriately and on target, in collaboration with IGHI theme leads, JRO and Finance.
Prepare funder reports, leading on financial reporting, and contributing to drafting sections on governance, administrative and financial justifications, ensuring reports are delivered on time.
Liaise with JRO regarding management of grants to ensure award set-ups, amendments and closures are carried out accurately and on time, advising on reporting/ invoicing requirements and audits and ensuring compliance with funder terms and conditions.
Prepare budget monitoring reports for project and operational leads to track financial expenditures and provide data to Operations Manager and Operations Directors to inform management and leadership decisions.
Support the Operations Manager to prepare consultancy agreements in line with College and HMRC requirements and seek relevant approvals. Liaise on contracts, invoicing and payment of suppliers and external organisations.
Support the Operations Manager to develop legal and financial contracts with external suppliers and partner organisations for non-research and education contracts.
Prepare internal and external finance reports for key stakeholders and funding organisations, using Imperial’s financial systems
Support for labour schedule review and the processing of staff cost distribution journals where required.
Financial Management / Administration
Manage complex budgets across multiple funders, including grants totalling over £1M , monitoring income, expenditure and forecasts and establishing and maintaining robust and accurate financial recording systems.
Process journals for allocations, transfers and accruals maintaining a systematic process of backing documentation for audit trail.
Review and process staff, student and non-staff expense claims, according to Expense Policy.
Establish and maintain robust financial recording systems using ICL financial management systems and reporting tools to monitor updates and troubleshoot accounting issues.
Coordinate purchasing and process purchase orders for goods and services according to project requirements, using College preferred suppliers, and ensuring correct tendering processes.
Liaise with and manage sub-contracted service providers (internal and external) and ensure delivery in line with expectations.
Comply with policies and procedures, and communicate key messages to colleagues.
Maintain an overview of staff contract end dates and salary allocat